TO: Faculty and Staff
FROM: Thomas A. Kilbride
DATE: November 15, 2006
SUBJECT: Memo Format
At a recent meeting, department heads recommended that memos be processed on plain paper instead of pre printed forms. This recommendation is a cost-cutting measure that required only a little more effort on the part of the keyboard operator.
The customary standard margins used: 2 top margin; default (near 1) side margins; at least a 1 bottom margin.
Standard double spacing separates memo parts including paragraphs, which are individually single-spaced. If someone other than the writer keys the memo, that persons initials should be keyed at the left margin a double space below the message. If an attachment or enclosure is included, Attachment or Enclosure should be keyed at the left margin a double space below the message or the keyboard operators initials (if any) .
Headings begin at the left margin. After TO: tab twice to key the name; after FROM: tab once to key the name; after DATE: tab once to key the date; after SUBJECT: space twice ( or tab once) to enter the subject ( may be keyed in ALL CAPS or C/lcCap and lowercase)
Please use this format for several days; then let me know if you experienced any difficulties.
tbh